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University of Burgundy

Compulsory administrative processes

Required administrative procedures for going abroad.

If you are going to study in the framework of an exchange programme or do your internship abroad, you must still register as a student at the University of Burgundy when official registration opens.

If you receive a CROUS bursary within the social criteria, make sure that you specify that you are going abroad when completing your pedagogical enrolment. This way the University and CROUS will be aware that you will not be attending classes at the University of Burgundy and you will continue to receive your bursary.

You are still eligible for your monthly CROUS bursary within the social criteria if you decide to go on exchange or do your internship abroad. If this concerns you, don't forget to complete your application (Dossier social étudiant - DSE) for your CROUS bursary.

If you are going to study abroad in the framework of an exchange programme, it is vital that you register at the host university once you have arrived. In order to find out about the procedure that you need to follow, visit the host university's website and if need be, contact their international office.

It might also be interesting to find out if the university offers language courses.

To get advice and find out about housing for your time abroad you will need to contact the host organisation or establishment.

If you are studying abroad in one of our partner universities, it may be possible to reserve a room in the university residences when you complete your application. It is completely up to you whether you choose to stay in a university residence or find somewhere else to live.

If you do not accept university housing, if you are not offered somewhere to live, or if you are going abroad in the framework of another type of mobility where it is not possible to reserve any type of housing, you yourself must find your own accommodation.

For ideas about how to find housing you can:

  • consult the social networks and websites of the partner university's student associations;
  • contact the Erasmus Student Network (ESN) association in the town where you will be living if you are going to a country participating in the Erasmus+ programme that is co-funded by the European Union;
  • have a look at rental websites in the area surrounding where the mobility will take place;
  • have a look at online forums that talk about finding housing;
  • consult the French platforms for rental advertisements abroad:
    •, which has the advantage of having many filters and criteria to find the perfect housing,
    •, very easy to use to find the ideal room and roommates in your destination country,
    •, which allows you to refine your search with the desired number of roommates and to communicate directly with the owner, thanks to the platform's messaging service.


  • Make sure that your identity card and/or passport is up to date and valid throughout your entire stay.
  • Additionally, make sure you apply for a visa or a work permit if required in the country where you are going to study or work.


You are going to EU, EEA or Switzerland


  • If you have citizenship of the European Union, EEA or Switzerland you can enter, study and stay in an EU/EEA country/Switzerland just by showing either your valid identity card or passport - you do not need to have a residence permit. However, after 3 months of residence, the host country may require you to register with the relevant local authorities (generally at the town hall or at the police station). Check this information with the consulate or authorities in your host country before your departure or during the first 3 months of your arrival. Good to know: EU citizens are entitled to apply for a European residence permit from the local authorities once they have settled in the host country (not compulsory).
  • If you DON'T have citizenship of the European Union/EEA country or Switzerland, you will certainly need to apply for a visa and/or residence permit - you must contact your country's embassy or consulate in the host country to obtain information on entry and stay. Contrary to some beliefs, non-EU students residing in France (with a French visa or residence permit) cannot live, study or do an internship in another EU state or in the Schengen area for more than 3 months.


You are going to a country OUTSIDE of the EU/EEA/Switzerland


  • Whatever your nationality, you must find out about visas and work permits from the Embassy or the consulate of that particular country based in France and/or in your country of origin.

Start the consular procedures as soon as possible as it can take a long time. Students who need a visa or a work permit must start their application as soon as they have received their admission letter from the partner university or upon reception of their internship contract.

For more information, visit:

  • the European Union website;
  • the website of your destination country's embassy, based in France and/or in your country of origin, to see if you need a visa or work permit in order to carry out your mobility;
  • the website of your country's embassy based in the country where you wish to carry out your mobility;
  • Immigration and citizenship and Immigration to Québec websites if you are going to Canada.

For studying abroad

  • Obligatory: health insurance.
  • Optional but strongly recommended: accident insurance, civil liability insurance and repatriation insurance.

For internships abroad

  • Obligatory: health insurance, repatriation insurance, civil liability insurance.
  • Optional but strongly recommended: workplace accident insurance, occupational diseases insurance. Check if you already benefit from these insurances through your faculty/school/institute at uB.


Health insurance

  • EU/EEA countries and Switzerland
    For mobility within the EU, the EEA, and Switzerland, you can request an EHIC (European Health Insurance Card) at your local social security agency. However, this coverage sometimes isn't enough, especially in the event of repatriation or specific medical procedures. For this reason, obtaining a complementary health insurance plan is strongly encouraged.
  • Non-EU/EEA Countries
    You will need to enrol in a private health insurance plan to ensure that you will be covered while abroad. Your level of coverage may vary depending on the host country. To find out which health insurance plan is right for you, contact your local social security agency or your complementary health insurance provider. 

For more information about insurance plans in both EU and non-EU countries, visit the website.


Workplace accident insurance

The need for this insurance applies to students going abroad for an internship and covers any damages to employees caused by an accident at the workplace. You can benefit from national legislation concerning workplace accidents in many cases. In order to guarantee complete cover, you can take out a workplace accident insurance policy.


Civil liability insurance

Civil liability insurance covers any damages caused by the participant during their mobility abroad. Talk to your host establishment to find out whether they have a civil liability policy which covers interns or students. If the organisation does not have such policy, you will need to ask your normal insurer to extend your civil liability insurance to the country/geographical zone where you are going.

In order to register for the correct insurance policies, you can contact your Social Security organisation or your complementary health insurance provider.

Ariane Portal

It is mandatory for all students - French and international - that they register on the online Ariane Portal to get relevant information about the security situation in the host country.

Once you have registered on the Ariane portal:

  • you'll receive information about security in your host country if a situation arises;
  • you'll be contacted in the case of crisis in your host country;
  • if need be, the person you have mentioned as an emergency contact will be contacted.

Register of French nationals living outside of France

If you have French citizenship and if you will spend more than 6 consecutive months abroad, you are recommended to register for the Register of French nationals living outside of France through your French General Consulate put in place to protect French citizens.

It is free to register and is a completely voluntary and not obligatory process. It has often proved to be very useful, for example if you need to renew your passport or if there is a security threat in the country (natural disaster, epidemic etc).

For more information visit:

Non-French nationals

If you do not have French citizenship contact the embassy of your country in France or in the country where you will be living to find out if there are any other similar arrangements that have been put in place.

It is essential that you find out about the health and security situation in the country where you are going. To do this, you can visit your embassy's website in the host country.

Good to know: the French Ministry of Foreign Affairs website also provides all necessary information in French.

If you are going to do an internship abroad, you should find out about the conditions for an intern in the country, for example; whether a salary is obligatory, decided by your employer or a common practice, the amount of this potential salary, the rights of interns, etc. To do this, you can visit the Euroguidance website which provides this information for the 27 countries of the European Union, Iceland, Liechtenstein, Montenegro, Norway, the United Kingdom, Serbia, Switzerland and Turkey.

uB International office contacts.

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